Privacy policy.

Hynd & Partners (“we”, “us”, “our”) is committed to protecting the privacy of everyone we work with, including candidates, clients, suppliers and visitors to our website. This policy explains what information we collect, how we use it, who we share it with and the rights you have under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

For the purposes of data protection law, Hynd & Partners is the data controller. Our registered address is 5 Darlaston Road, Wimbledon, London, United Kingdom, and you can contact us regarding data protection matters at privacy@hyndpartners.com. We operate as a specialist recruitment consultancy within the construction sector, primarily focusing on project management and associated roles, and we collect and process personal data to deliver recruitment services and manage our business operations.

The information we collect depends on your relationship with us. Candidates typically provide their name, contact details, CV, employment history, education, salary expectations, notice period and career preferences. We may also process right-to-work information and notes taken during conversations or interviews. Client data usually consists of business contact details, role requirements and information relating to recruitment processes. Suppliers provide contact and billing information. Our website may also collect technical data such as IP addresses, browser types and interaction behaviour. In addition, we sometimes obtain information from third-party or public sources, such as LinkedIn, job boards or referrals. When we receive personal data indirectly, we will contact you within a reasonable timeframe to explain what information we hold and why. We do not intentionally collect special category data, and if such information is provided, we only process it where legally permitted.

We use personal data for a number of purposes. For candidates, we use it to assess suitability for roles, discuss relevant opportunities, introduce profiles to clients and maintain accurate records to support future career development. For clients, we use data to understand hiring needs, present suitable candidates and manage communication throughout the recruitment process. We also process data to operate and improve our business, including managing IT systems, communications, document storage, accounting and compliance. Where legally permitted, we may also use data to send professional updates or outreach that may be relevant to you.

Our legal bases for processing personal data include legitimate interests, contract, legal obligations and, in some cases, consent. Our legitimate interest is in operating a recruitment business, which requires us to source candidates, maintain records and communicate with individuals about roles. We process data where necessary to fulfil contractual obligations, such as organising interviews or delivering services to clients. Some data is processed because the law requires it, for example, right-to-work checks or accounting records. On limited occasions, we rely on consent, which you may withdraw at any time.

To deliver our services effectively, we may share data with third parties. For candidates, this may include sharing profiles with clients when discussing job opportunities. For clients, this may include sharing role information with candidates as part of the recruitment process. We also work with service providers who support our operations, including CRM platforms, IT and cloud-storage providers, communication tools, accountants, legal advisors and website hosting or analytics services. We do not sell personal data. Where data is transferred outside the UK, we use legally recognised safeguards such as the UK Addendum to the EU Standard Contractual Clauses, adequacy decisions and other approved contractual protections.

Personal data is stored securely using appropriate technical and organisational measures designed to prevent unauthorised access, loss or misuse. While no method of internet transmission is entirely secure, we take reasonable steps to protect all electronic communications and stored information. If a data breach occurs that may affect your rights or freedoms, we will notify you and the Information Commissioner’s Office (ICO) where legally required.

We retain personal data only for as long as it remains necessary for our business needs. Candidate and client records are reviewed every two years to ensure they remain accurate and relevant, and information that is no longer needed is deleted or pseudonymised. Financial and compliance records are retained for the periods required by law. If you request that we delete your data, we will remove it where legally permitted, or convert it to a form that cannot identify you if retention is required for compliance purposes.

Our website may use cookies to improve functionality and understand how visitors use the site. Non-essential cookies are only used where you have provided consent, and you can manage your cookie preferences through your browser settings.

You have various rights under data protection law. These include the right to access the personal data we hold about you, request corrections, request deletion, restrict our processing, object to how your data is used and request the transfer of your data to another party where feasible. You may also withdraw consent where consent is the legal basis for processing. If you wish to exercise these rights, you can contact us at privacy@hyndpartners.com, and we will respond within the statutory timeframe. You also have the right to raise concerns with the Information Commissioner’s Office if you believe your data has been mishandled; details can be found at https://ico.org.uk/concerns/.

We may make changes to this privacy policy from time to time. Any updates will be posted on our website, and we encourage you to review the policy periodically to stay informed about how we use your data.

For any questions, comments or requests relating to your personal data, please contact us at privacy@hyndpartners.com or write to us at 5 Darlaston Road, Wimbledon, London, United Kingdom.